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Free P 45 It Template

The P45 It form is an essential document used in the UK to record the details of an employee leaving a job. It provides important information about the employee's tax status and earnings, ensuring that tax matters are handled correctly when transitioning to a new employment or claiming benefits. To ensure smooth processing, fill out the form accurately by clicking the button below.

Access P 45 It Editor Here

Access P 45 It Editor Here

Table of Contents

The P45 form is an essential document for employees transitioning from one job to another in the UK. It serves multiple purposes, primarily facilitating the accurate reporting of an employee's earnings and tax contributions to HM Revenue & Customs (HMRC). When an employee leaves a job, the employer is responsible for completing this form, which consists of several parts. Part 1 details the employee's information, including their National Insurance number, tax code, and total pay and tax to date. Employers must ensure the accuracy of this information before submitting it to HMRC and providing copies to the departing employee. The P45 also plays a crucial role for new employers, who need to reference this document to determine the correct tax code for their incoming employees. This helps prevent any issues related to emergency tax codes, which could lead to over-taxation. Moreover, the P45 form includes specific sections regarding student loan deductions, ensuring that any outstanding amounts are appropriately handled. Understanding the P45 form's structure and requirements is vital for both employers and employees to ensure a smooth transition and compliance with tax regulations.

Document Specifics

Fact Name	Details
Purpose	The P45 form is used to provide details about an employee who is leaving a job, including their pay and tax information.
Parts of the Form	The P45 consists of three parts: Part 1 for HM Revenue & Customs, Part 1A for the employee, and Parts 2 and 3 for the new employer.
Completion Requirement	Employers must complete the P45 form accurately and ensure it is filed with HMRC immediately after an employee leaves.
Student Loan Deductions	The form includes sections to indicate if student loan deductions are applicable, which is crucial for tax calculations.
National Insurance Number	Employees must provide their National Insurance number on the P45, which helps track their contributions and benefits.
Tax Code Information	The P45 requires the employee's tax code at the time of leaving, which impacts how much tax is deducted in their next employment.
Legal Framework	The P45 form is governed by UK tax law, specifically under the Income Tax (Pay As You Earn) Regulations.

Similar forms

P60: This document summarizes an employee's total pay and tax deductions for the year. Like the P45, it provides important tax information but is issued at the end of the tax year instead of when leaving a job.
P11D: This form details any benefits and expenses that an employee received from their employer. It complements the P45 by providing additional information about an employee's financial situation.
P50: Used to claim a tax refund when an employee stops working. Similar to the P45, it helps manage tax affairs after employment ends.
P85: This form is for individuals leaving the UK to work abroad. It helps inform HMRC about changes in tax residency, similar to how the P45 informs them about employment changes.
P14: This document was used to report an employee's tax and National Insurance contributions at the end of the tax year. It has been replaced by the P60 but serves a similar purpose.
Ohio Bill of Sale Form: For successful ownership transfers, make sure to utilize our clear and concise Ohio bill of sale resources to streamline your transactions.
P45 (Part 1A): This is the copy of the P45 that the employee keeps. It mirrors the information in Part 1 but is specifically for the employee’s records.
P45 (Part 2): This part is given to the new employer and provides them with necessary tax information, similar to how Part 3 of the P45 serves the same purpose.
P45 (Part 3): This section is for the new employer to complete and return to HMRC. It helps ensure accurate tax deductions, just like the other parts of the P45.
Tax Return: This annual document summarizes income and taxes owed. Like the P45, it is crucial for ensuring that tax obligations are met, especially after leaving a job.

Free P 45 It File

P 45 It Example

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •

14New employee's job title or job description

Postcode

16Gender. Enter ‘X’ in the appropriate box

Male

Female

17Date of birth DD MM YYYY

Declaration

18I have prepared a P11 Deductions Working Sheet in accordance with the details above.

Employer name and address

Postcode

Date DD MM YYYY

P45(Manual) Part 3

HMRC 04/08

Understanding P 45 It

What is a P45 form?

The P45 form is an official document issued when an employee leaves a job. It provides important information regarding the employee's tax situation, including total pay and tax deducted during their employment. The form is divided into three parts: Part 1 is sent to HM Revenue & Customs (HMRC), while Parts 1A and 2 are given to the employee. Part 3 is for the new employer if the employee starts a new job.

Why is the P45 form important?

The P45 form is crucial for both the employee and the new employer. For the employee, it ensures that they do not pay too much tax when starting a new job. For the new employer, it helps in calculating the correct tax code and deductions. Additionally, the P45 serves as proof of employment and tax paid, which may be needed for future tax returns or claims.

What information is included in the P45 form?

The P45 form includes several key details: the employee's National Insurance number, tax code at the leaving date, total pay and tax deducted to date, leaving date, and the employer's PAYE reference. It may also indicate if student loan deductions are applicable. This information is essential for accurate tax processing and record-keeping.

What should an employee do with their P45?

Upon receiving the P45, an employee should keep Part 1A safe, as copies are not available. This part may be needed for tax returns or to claim tax credits. The employee should also provide Parts 2 and 3 to their new employer to ensure the correct tax code is applied. If the employee does not wish to share this information with their new employer, they can send it directly to HMRC with a letter stating their new employer's details.

What happens if an employee loses their P45?

If an employee loses their P45, they should contact their previous employer to request a replacement. The employer is obligated to provide a new P45 if requested. In cases where the employer is unavailable or unable to provide a replacement, the employee may need to contact HMRC for guidance on how to proceed with their tax situation.

How does the P45 affect tax deductions in a new job?

When an employee starts a new job, the P45 helps the new employer determine the correct tax code to use. If the employee provides their P45, the new employer will use the information to calculate tax deductions accurately. Without it, the new employer may apply an emergency tax code, which could result in higher tax deductions until the correct information is updated.

What should an employer do when an employee leaves?

When an employee leaves, the employer must complete the P45 form accurately and send Part 1 to HMRC immediately. They should provide Parts 1A, 2, and 3 to the employee. It is essential to ensure all information is clear and correct to avoid any issues with tax processing for both the employee and the employer.

Can a P45 be used for claiming benefits?

Yes, the P45 can be used when claiming Jobseeker's Allowance or Employment and Support Allowance (ESA). The employee should take the P45 to their Jobcentre Plus office to assist in the claims process. It is also necessary to keep Parts 2 and 3 together and not alter them, as they contain important information for the claim.

Dos and Don'ts

When filling out the P45 IT form, it is crucial to ensure accuracy and clarity. Here are some essential dos and don'ts to keep in mind:

Do use capital letters throughout the form to maintain legibility.
Do double-check the employee's National Insurance number for accuracy.
Do ensure that the leaving date is entered in the correct format (DD MM YYYY).
Do certify that all details entered are correct before submitting the form.
Don't leave any sections blank unless specifically instructed to do so.
Don't alter any part of the form once it has been completed; this could lead to complications.

Following these guidelines can help ensure a smooth process when handling the P45 IT form. Accuracy is key, as it impacts tax calculations and employee records.

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