Blank Letter of Intent to Hire Document

• Job Offer Letter: This document formally offers a position to a candidate, outlining the terms of employment, salary, and benefits. Like a Letter of Intent to Hire, it indicates the employer's intention to bring someone on board.
• Employment Agreement: This is a more detailed document that includes the rights and obligations of both the employer and employee. It serves a similar purpose by confirming the intention to employ, but it goes further by establishing specific terms of employment.
• Contract for Services: Often used for independent contractors, this document outlines the scope of work and compensation. It shares the intent to engage someone for a specific role, similar to a Letter of Intent to Hire.
• Non-Disclosure Agreement (NDA): While primarily focused on confidentiality, an NDA can accompany a Letter of Intent to Hire. It demonstrates the employer's intention to protect sensitive information during the hiring process.
• Offer of Employment Letter: This letter, like the Letter of Intent to Hire, signals the employer's desire to hire a candidate. It typically includes details about the position and next steps in the hiring process.
• Pre-Employment Agreement: This document may outline conditions that must be met before employment begins. It parallels the Letter of Intent to Hire by indicating a commitment to hire, contingent on certain criteria.
• Recruitment Agreement: This agreement is between an employer and a recruitment agency. It expresses the intention to find suitable candidates, similar to how a Letter of Intent to Hire indicates a desire to employ.
• Letter of Intent Form: To better navigate your business dealings, refer to our practical Letter of Intent drafting guide to ensure clarity and mutual understanding in agreements.
• Letter of Understanding: This document clarifies the expectations between parties before formalizing an employment relationship. It reflects a mutual intention to work together, akin to a Letter of Intent to Hire.
• Conditional Offer Letter: This letter offers a job contingent upon certain conditions being met, such as background checks. It shares the same purpose of expressing an intent to hire, with specific conditions attached.

What is a Letter of Intent to Hire?

A Letter of Intent to Hire is a document that outlines the intention of an employer to hire a specific candidate. It serves as a preliminary agreement before the formal employment contract is finalized. This letter typically includes details about the job position, salary, and start date.

Why is a Letter of Intent to Hire important?

This letter provides clarity for both the employer and the candidate. It confirms that the employer is interested in hiring the candidate and outlines key terms of employment. This helps manage expectations and reduces misunderstandings before the official contract is signed.

What information is included in a Letter of Intent to Hire?

The letter generally includes the candidate's name, the position being offered, salary details, start date, and any conditions that must be met before employment begins. It may also outline benefits and other relevant employment terms.

Is a Letter of Intent to Hire a binding contract?

No, a Letter of Intent to Hire is not a binding contract. It expresses the intent to hire but does not create legal obligations for either party. The formal employment contract will contain the binding terms of employment.

When should a Letter of Intent to Hire be sent?

This letter should be sent after the candidate has successfully completed the interview process and the employer has decided to move forward with the hiring process. It is typically sent before the formal employment offer is made.

Can a candidate negotiate terms in a Letter of Intent to Hire?

Yes, candidates can negotiate terms outlined in the letter. If there are aspects they wish to change, such as salary or start date, they should communicate these concerns with the employer before signing any documents.

What should a candidate do after receiving a Letter of Intent to Hire?

Upon receiving the letter, the candidate should review it carefully. They should ensure all details are correct and reflect their understanding of the job offer. If everything looks good, they can sign and return it. If there are questions or concerns, they should reach out to the employer for clarification.

Is a Letter of Intent to Hire standard practice?

Yes, many employers use Letters of Intent to Hire as part of their hiring process. It helps establish a clear understanding between both parties and can streamline the transition to a formal employment contract.

What happens if the conditions in the Letter of Intent to Hire are not met?

If the conditions outlined in the letter are not met, the employer may choose not to proceed with the hiring. This could include failing background checks, reference checks, or other pre-employment requirements. The letter serves as a guideline, but it does not guarantee employment.

Can a Letter of Intent to Hire be revoked?

Yes, a Letter of Intent to Hire can be revoked by the employer before a formal employment contract is signed. If circumstances change or if the employer decides not to proceed with hiring, they can withdraw the offer. Candidates should understand that this letter is not a guarantee of employment.

When filling out the Letter of Intent to Hire form, there are important guidelines to follow. Here are ten things to keep in mind:

• Do: Read the entire form carefully before starting.
• Do: Provide accurate and truthful information.
• Do: Use clear and concise language.
• Do: Double-check all entries for spelling and grammatical errors.
• Do: Ensure that all required fields are completed.
• Don't: Rush through the form without reviewing your answers.
• Don't: Leave any sections blank unless specified.
• Don't: Use jargon or overly complex terms.
• Don't: Forget to sign and date the form where required.
• Don't: Submit the form without making a copy for your records.