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Free Employee Status Change Template

The Employee Status Change form is a crucial document used by organizations to formally update an employee's status, whether due to a promotion, transfer, or other changes in employment circumstances. This form ensures that all necessary adjustments are made in payroll, benefits, and other HR systems, maintaining accurate records. Taking prompt action on this form is essential for both the employee and the employer to ensure a smooth transition.

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Table of Contents

The Employee Status Change form is an essential document that facilitates various updates regarding an employee's position within a company. This form addresses changes such as promotions, demotions, transfers, or even terminations, ensuring that all relevant information is accurately recorded and communicated to the appropriate departments. By providing a structured way to document these changes, the form helps maintain accurate employee records and ensures compliance with company policies and regulations. Additionally, it serves as a tool for human resources to track employee progression and manage workforce planning effectively. Completing this form is crucial for maintaining organizational clarity and ensuring that all stakeholders are informed about an employee's current status, which ultimately supports a smooth operational flow within the company.

Document Specifics

Fact Name	Description
Purpose	The Employee Status Change form is used to document changes in an employee's status, such as promotions, demotions, or terminations.
Required Information	This form typically requires details such as the employee's name, ID number, department, and the nature of the status change.
Submission Process	Employees or managers must submit the completed form to the Human Resources department for processing.
Record Keeping	Employers are required to maintain a record of all Employee Status Change forms as part of their personnel files.
State-Specific Laws	In some states, specific labor laws may govern the documentation of employee status changes, such as California's Labor Code Section 226.

Similar forms

Employee Onboarding Form: This document collects essential information about new hires, similar to how the Employee Status Change form updates existing employee details.
Termination Notice: This form notifies relevant parties of an employee's departure, paralleling the Employee Status Change form's role in updating employment status.
Leave of Absence Request: Employees use this form to formally request time off, akin to how the Employee Status Change form tracks changes in work status.
Promotion Letter: This document communicates an employee's advancement, similar to how the Employee Status Change form reflects changes in position or title.
Salary Adjustment Form: This form documents changes in pay, just as the Employee Status Change form updates employment status and compensation details.
Transfer Request Form: Employees submit this form to request a transfer to a different department, paralleling the status updates captured in the Employee Status Change form.
Performance Review Form: This document records employee evaluations, which can influence status changes, much like the Employee Status Change form tracks those updates.
Last Will and Testament Form: To ensure your final wishes are documented, consult our guidelines for creating a Last Will and Testament that reflects your desires for asset distribution.
Benefits Enrollment Form: This form allows employees to select benefits, similar to how the Employee Status Change form may involve updates related to benefits eligibility.

Free Employee Status Change File

Employee Status Change Example

Employee Status Change Form

Employee Name: ___________________________________________________ Social Security #: __________________________________

Address: ______________________________________________________________________________________________________________

DT #: ___________ Location Name: _________________________________ Position: ____________________________________________

Effective Date: ______/______/______		Date of Birth: ______/______/______ E-mail: ________________________________________

Employee Status
Type of Change:	New Hire		Rehire	Employee Status Change
Regular Full Time	(30 hours or more)		Hours per week: _________
Regular Part Time	(29 hours or less)		Hours per week: _________
Temporary	(Less than 6 months)		Hours per week: _________
On Call	(As Needed)

Salary Establishment/Change
Type of Change:		New Hire		Merit Increase		Promotion		Cost of Living		Other _______________________
New Pay Rate:	$__________________			per hour		Bi-weekly salary amount			Annual Salary $______________________
				(Non-Exempt)		(Exempt)			(If Exempt)
IF SCHOOL EMPLOYEE: ( If contracted teacher, please attach a copy of the contract)
# of Pays: _____________		First Check Date: ______/______/______						Final Check Date: ______/______/______


Status Change
Location Change (Transfer)				From_______________________________ To ________________________________
Position Change				From_______________________________ To ________________________________
Leave of Absence				From_______________________________ To ________________________________
Other				_______________________________________________________________________

Termination of Employment
Last Working Day: ______/______/______
Eligible for rehire?	Yes	No (if no, list reason) _______________________________________________________________
Select ONE reason for separation:
Voluntary:
Dissatisfied w/ job or company			Retirement		School		No Call/No Show			Better job/pay/benefits/hours
Medical-self or family			Relocating		Family issues		Other________________________________________________
Involuntary:
Poor performance				Gross Misconduct			Contract Ended			Unqualified for job
Violation of company policy/procedure				Unprofessional conduct			Other________________________________________________

Remarks:______________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

Parish/School/Agency Signature:______________________________________________________________ Date:_______________________

Understanding Employee Status Change

What is the purpose of the Employee Status Change form?

The Employee Status Change form is used to document any changes in an employee's status within the organization. This may include changes such as promotions, demotions, transfers, or changes in employment status, such as moving from part-time to full-time. Completing this form ensures that all changes are officially recorded and communicated to the relevant departments.

Who needs to fill out the Employee Status Change form?

What information is required on the form?

Where do I submit the completed form?

How long does it take for the changes to take effect?

What should I do if I notice an error on the form after submission?

Dos and Don'ts

When filling out the Employee Status Change form, attention to detail is crucial. Here are some important dos and don'ts to keep in mind:

Do double-check all personal information for accuracy.
Do provide clear and concise reasons for the status change.
Do ensure all required signatures are obtained before submission.
Do keep a copy of the completed form for your records.

Don't leave any fields blank unless instructed otherwise.
Don't use abbreviations or jargon that may confuse the reviewer.
Don't submit the form without verifying the deadline for submission.
Don't forget to inform your supervisor about the change before submitting the form.

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