Free Da 638 Template

The DA Form 638 is a critical document used in the U.S. Army for recommending individuals for awards and decorations. Several other forms serve similar purposes in various contexts, reflecting the need for formal documentation in recognition processes. Below are seven documents that share similarities with the DA Form 638:

• DA Form 4991: This form is used for the Army's Good Conduct Medal recommendation. Like the DA Form 638, it requires detailed information about the service member's achievements and conduct during a specific period.
• DA Form 700-8: This document is utilized for the Army Achievement Medal. It also necessitates a justification section where specific examples of meritorious service must be provided, mirroring the DA Form 638's requirements.
• DA Form 1059: This form is for the Noncommissioned Officer Professional Development Ribbon. It includes sections for service member details and justification for the award, similar to the structure of the DA Form 638.
• DA Form 2442: This form is used for the Army Reserve Components Achievement Medal. It requires information about the service member and a justification for the award, paralleling the DA Form 638 in its purpose and layout.
• DA Form 638-1: Although this form has been replaced by the DA Form 638, it served a similar function in recommending awards and documenting achievements, emphasizing the continuity in the award recommendation process.
• DV-260 Form: For individuals seeking protection through a restraining order, the California DV-260 form is crucial, ensuring sensitive information remains confidential while allowing law enforcement access. To begin the process of filling out the form and protecting yourself, visit California PDF Forms.
• DA Form 4187: This form is for personnel action requests. While its primary purpose is different, it also includes sections for justification and approval, akin to the DA Form 638's structure.
• DA Form 7500: This form is used for the Army Commendation Medal. It requires detailed information about the nominee's service and achievements, reflecting the same need for comprehensive documentation as seen in the DA Form 638.

What is the purpose of the DA Form 638?

The DA Form 638 is used to recommend individuals for military awards and decorations. It serves as a formal document that records nominations, maintains individual award case files, and tracks the final action regarding the award. This form is essential for documenting achievements and ensuring that deserving service members are recognized for their contributions.

Who is authorized to use the DA Form 638?

This form is intended for use by military personnel within the U.S. Army. Specifically, it is utilized by those who are responsible for recommending awards, including commanders and other officials in the chain of command. The guidelines for its use are outlined in Army Regulation 600-8-22.

What information is required on the DA Form 638?

The form requires various details, including the nominee's name, rank, organization, branch of service, and the reason for the award. Additionally, it asks for the period of service being recognized, previous awards, and specific achievements that justify the nomination. Accurate and complete information is vital for the processing of the award recommendation.

What are the different types of awards that can be recommended using this form?

The DA Form 638 can be used to recommend various military awards, including commendation medals, achievement medals, and other decorations. However, for awards that involve valor, heroism, or wartime actions, special instructions must be followed as outlined in Chapter 3 of Army Regulation 600-8-22.

How is personal information handled on the DA Form 638?

The form contains a Privacy Act Statement, which informs individuals that their personal information, such as Social Security Numbers, is collected for the purpose of processing award recommendations. Disclosure of this information is voluntary, but failure to provide it may delay the processing of the application.

What is the significance of the justification section on the form?

The justification section is critical as it allows the recommender to provide specific examples of the nominee's achievements. This section should include detailed bullet points that highlight meritorious acts or services performed by the individual. Clear and compelling justifications can significantly impact the approval of the award.

What steps follow the submission of the DA Form 638?

After submission, the form is reviewed by intermediate authorities who will recommend approval or disapproval. Each level of authority must sign and date the form, indicating their decision. If approved, the award will be processed, and orders will be issued. If disapproved, comments may be provided to explain the decision.

How can one ensure timely processing of the DA Form 638?

To ensure timely processing, it is important to complete the form accurately and provide all required information. Submitting the form through the proper channels and following any specific guidelines set forth in Army Regulation 600-8-22 will also help facilitate a smooth review process. Keeping communication open with the approving authorities can further assist in addressing any potential issues promptly.

When filling out the DA Form 638, there are important guidelines to follow. Here are ten things to do and not do:

• Do ensure all personal information is accurate, including names and Social Security Numbers.
• Don't leave any sections blank; incomplete forms can lead to processing delays.
• Do provide specific examples of achievements in the justification section.
• Don't use vague language; clarity is essential for understanding the merit of the award.
• Do check the eligibility criteria for the award being requested.
• Don't submit the form without a thorough review for errors or omissions.
• Do include the recommended award clearly in the designated section.
• Don't forget to sign the form where required; signatures are crucial for validation.
• Do follow any specific instructions outlined in AR 600-8-22 regarding the submission process.
• Don't ignore deadlines; timely submission is important for award consideration.