Table of Contents
The DA Form 31 is a crucial document for military personnel seeking to request leave from their duties. It serves as the official request and authority for leave, ensuring that all necessary information is collected and processed efficiently. This form is governed by the Privacy Act of 1974, which emphasizes the importance of safeguarding personal data. The form requires the requestor to provide their name, rank, and Department of Defense ID, as well as details about the type of leave being requested. Options include chargeable leave, non-chargeable leave, and various specific types such as emergency leave or terminal leave. Additionally, the form captures the dates for which leave is requested, the total number of days, and any accrued leave balances. Signatures from the requestor, their supervisor, and the approving authority are essential for the form's validity. Each section of the form is designed to facilitate clear communication between the service member and the command, ultimately ensuring that leave requests are handled in a timely and organized manner. Understanding the DA Form 31 is vital for any military personnel looking to navigate the leave process effectively.
Document Specifics
| Fact Name | Description |
|---|---|
| Purpose | The DA Form 31 is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by the Privacy Act of 1974 and Army Regulation AR 600-8-10. |
| Privacy Compliance | As a government form, it is subject to strict privacy regulations to protect personal information. |
| Leave Types | The form allows for various types of leave, including chargeable and non-chargeable options. |
| Signature Requirements | Signatures from the requestor, supervisor, and approving authority are required for processing. |
| Submission Timeline | It is advisable to submit the DA Form 31 well in advance of the desired leave dates to ensure approval. |
Similar forms
- SF-50 (Notification of Personnel Action): This document serves as an official record of personnel actions, including changes in employment status, which may include leave. Like the DA 31, it requires detailed information about the employee and the type of action being taken.
- Leave Request Form (varies by agency): Many federal agencies have their own leave request forms. These forms typically ask for similar information, such as the type of leave requested, dates, and the employee's details, mirroring the structure of the DA 31.
- Form 1040 (U.S. Individual Income Tax Return): While primarily a tax document, it requires personal information and specific details about financial situations, akin to how the DA 31 collects personal and leave-related data.
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- DD Form 214 (Certificate of Release or Discharge from Active Duty): This form summarizes a service member's military service, including periods of leave. It is similar to the DA 31 in that it captures important dates and types of service, albeit in a different context.
Da 31 Example
Understanding Da 31
What is the DA 31 form?
The DA 31 form, officially titled "Request and Authority for Leave," is a document used by military personnel to request leave from duty. It is essential for documenting the type of absence, duration, and approval from supervisors. This form is governed by the Privacy Act of 1974 and is a critical part of the leave process in the U.S. Army.
Who needs to fill out the DA 31 form?
All active duty military personnel, as well as reservists and National Guard members, must complete the DA 31 form when requesting leave. This includes various types of leave such as annual leave, emergency leave, and terminal leave. The form ensures that requests are formally documented and processed through the appropriate channels.
What information is required on the DA 31 form?
The DA 31 form requires several key pieces of information. This includes the requestor's name, DOD ID, rank, leave address, and the type of absence being requested. Additionally, the form asks for specific dates, total days requested, and details regarding accrued and chargeable leave. Accurate completion of these sections is crucial for proper processing.
How is the leave type selected on the DA 31 form?
When filling out the DA 31 form, the requestor must select the type of absence they are applying for. Options include chargeable leave, non-chargeable leave, and various specific leave types such as emergency leave or environmental morale leave. Each type has different implications for the service member’s leave balance and should be chosen carefully based on individual circumstances.
What happens after submitting the DA 31 form?
Once the DA 31 form is submitted, it goes through an approval process. The requestor's supervisor will review the request and either approve or disapprove it. If approved, the form will be forwarded to the appropriate authority for final approval. The entire process ensures that leave requests are managed efficiently and in accordance with military regulations.
Can someone else sign the DA 31 form on behalf of the requestor?
Yes, if the requestor is unavailable to sign the DA 31 form, their supervisor can sign on their behalf. This provision helps streamline the process and ensures that requests can still be submitted in a timely manner, even if the requestor is unable to complete the form personally.
What should be included in the remarks section of the DA 31 form?
The remarks section of the DA 31 form allows the requestor to provide additional information or context regarding their leave request. This could include specific reasons for the leave, any special circumstances, or additional details that may assist in the approval process. Clear and concise remarks can facilitate a smoother review and decision-making process.
How does the DA 31 form relate to the Privacy Act of 1974?
The DA 31 form is subject to the Privacy Act of 1974, which protects personal information collected by federal agencies. This means that any information submitted on the form must be handled with care and confidentiality. The act ensures that personal data is not disclosed without consent, thus safeguarding the privacy of military personnel during the leave request process.
Dos and Don'ts
When filling out the DA 31 form, it’s important to follow certain guidelines to ensure your request is processed smoothly. Here are five things you should do and five things you should avoid:
- Do provide accurate personal information, including your full name and DOD ID.
- Do specify the type of leave you are requesting clearly.
- Do double-check the dates you enter for accuracy.
- Do ensure your supervisor’s signature is obtained if you are unavailable to sign.
- Do keep a copy of the completed form for your records.
- Don't leave any required fields blank; incomplete forms can delay processing.
- Don't use incorrect formats for dates; stick to the YYYYMMDD format.
- Don't forget to include your contact information in case of questions.
- Don't submit the form without reviewing it for errors.
- Don't assume verbal requests are sufficient; written documentation is essential.
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